Phase II Observing Program Submission Instructions
Once a project has been approved for observing with YALO, the PI needs to
submit a detailed "Phase II" observing plan to the queue manager. This
plan consists of a set of observations to be carried out, each "unit"
observation of which is described by one or more data-acquisition template
files called "Observation Templates" or "obs files". A set of written
instructions for how to use these obs files to execute your program
observations rounds out the Phase II submission package. We have adopted a
web-based electronic submission process built around a suite of simple web
The YALO Phase II Observing Program Submission
The observing program submission procedure is analogous to "Phase II"
observing preparation for Hubble Space Telescope, WIYN, or the ESO NTT and
VLT. Indeed, many ideas and examples were derived from those systems in
the development of these tools. YALO has only one instrument with three
well-defined observing modes, so hopefully it will be straightforward to
The steps in the Phase II submission process are as follows:
In addition to submitting your Phase II observing program, these forms can
be used to submit updates, corrections, and amendments to your program.
The nature of the submission should be clearly spelled out in the narrative
instructions, which are used by the queue manager to include your
observations in the program.
- Step 1: Login to the Observation Preparation
- Projects awarded time with the YALO telescope are assigned a Project ID
for their programs.
This ID is your entry point into the observation preparation tools on
this web server. Using the tools, you can can create obs files for
your observing program, and edit or delete existing obs files. The obs
files reside on the server in separate directories assigned to
each approved project.
If you do not find your project ID in the list, contact the
queue manager or
NOAO program coordinator
(as appropriate). Please do not appropriate someone else's project
- Step 2: Create Observing Templates
- Obs files are used by the ANDICAM data-taking system to execute your
observations. A set of web forms are provided to help you create obs
files that have the correct format (eliminating syntax errors if you
try to make them by hand). In addition, these obs file creation tools
provide estimates of the amount of real-time required to execute an
observation sequence, exclusive of telescope acquisition and setup
time. These estimates will help you optimize data-acquisition for your
program, especially for those programs that will be acquiring
simultaneous IR and CCD images. Click
here for detailed instructions for creating obs Files.
- Step 3: Submit the Phase II Observing
- Once you have created a complete set of obs files for all targets in
your program, the Phase 2 Observing
Program Submission Form is used to
submit the obs files along with a set of detailed instructions to the
YALO queue manager for eventual scheduling and implementation. This
form copies the final set of obs files and the instructions (in an
ASCII text file) to an
disk, and emails the instructions to the queue management team
(via the yalo-submit mailing list).
Once on the staging disk, the files will be downloaded by the queue
manager or by the on-site observers (at the queue manager's
instructions) to CTIO where they will be used to execute your program
when it is scheduled. Click here for
detailed instructions for using the Phase II program submission
Problems and Feedback
If you have problems using these web tools, or have comments that you think
will improve their usefulness, please send your feedback to Rick Pogge at
Return to YALO Observing Preparation Tools
Updated: 2000 August 10 [rwp/osu]